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MISSION
To provide busy, worn-out, stressed-out people with information they can
use to get
things done.
CLICK!-Tip
Signing documents without printing them first
I rarely print email or their attachments. When I receive something I
have to sign, here's what I do.
Word 2003
document: I have a graphic of my signature saved as an AutoText
entry in Word. Anytime I need it, I type the name I gave the entry,
press F3, and my signature pops in at the insertion point.
(To create this, scan
your written signature into your computer and save as a graphic. Open
Word and click the Insert menu, Picture, and insert this graphic. Once
the graphic is displayed on the page, select it. Then click Insert,
AutoText, New, give it a simple name, OK.)
PDF: I
saved my same graphic as a signature in Adobe Acrobat and insert it
whenever I need it. This was trickier that creating it in Word. Here is
an
article that explains how to do it.
I also check with the
client to make sure a graphic of my signature is acceptable...it's
no different from a faxed document they'd print. I save the document
electronically.
Am I worried that
someone will save the graphic and use it? No. Because if I mailed or
faxed the document, they could scan my signature and do just as I did.
WORD CHOICE-Tip Barbara McNichol
www.barbaramcnichol.com
Avenge, revenge
– “Avenge” is used when there’s a moral intention to right a wrong;
“revenge” shows a desire to inflict punishment for an insult or injury.
“They want to avenge injustice
by taking revenge on those who hurt them.”
 The
only word I can say at this moment is WOW! This speaker just fulfilled my
ROI for being here [PEC 2007]. She saved me hours of work and agony.
Phenomenal speaker – well organized, easy
to follow, funny.
Best speaker
ever!!!
From MPI PEC-NA Evaluation
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How Long Should
I Keep It?
Click Here
to learn how long
you should keep certain files
and papers.
Then PURGE!
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Turn Text on a
Page Into Digital Contacts. |
The first time I selected text on
a page and hit my hotkey, I couldn't believe it when
anagram(TM) turned that text into a
Contact in Outlook. You will use
this technology every day to turn text on
an electronic page into a digital contact (or calendar item, task, or
note).
Download a free trial
today!
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click here
SUBSCRIBE
To COPE TODAY!
It's
free and
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TECH-Tip
Rename your digital photos
by the batch
by
Peggy Duncan
With one click on my digital camera's
docking station, I'm able to load photos into my computer. But they come
in with weird names that tell me nothing about what the photo is about.
I could purchase software that will enable me to
rename my digital photos by the batch. But why spend the money when I
already have that capability for free?
With Windows XP, you can rename the photos in a
folder all at once. The names of all the photos in that folder will be the
same except for a sequential number added at the end (e.g.,
Chris11thBdayParty1.jpg; and you'll get Chris11thBdayParty2.jpg, and so on).
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Click the Start button, My
Pictures, and locate the folder with the pictures.
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With the folder open,
select the photos you want to rename.
(Or click the Edit
menu, Select All or press Ctrl+A).
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With the files selected, right-click one
of them, Rename it, putting .jpg at the end (or some
picture file format).
-
With the new name still in the renaming
bracket, press Enter (or click off the filename). Each photo should have the same naming
convention plus the sequential numbers.
-
While you're at it, rename the folder a sensible name
too.
Note: When I preview pictures in
Microsoft Office Picture Manager, this technique works here too.
_______
Peggy Duncan is a personal productivity
expert. For more free tips, visit her Website at
www.PeggyDuncan.com.
 It's
always great when someone masters a computer program in terms of
accomplishing a given
task, as opposed to just learning
its features -
and Peggy has done
that with Outlook. Her book is so
full of practical
tips and techniques
that it makes learning the program (or improving your Outlook)
a
pleasure.
Tom Bunzel, Columnist
(read
review on www.informit.com)
click
here
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To COPE
TODAY!
It's
free and
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DOWNLOAD TEMPLATES TO GET
YOU ORGANIZED!
Click Here
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Office Makeover
Peggy gets Anna Scott
organized!
Click
here for Before and After
Need Help Getting Organized? Check Out
Our
Filing System in a Box. We'll
create your filing system and ship to you ready to use!
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Did
you know
that you can find out when your
name, company, or anything else shows up on the Web with
Google Alerts. (Put phrases
in quotation marks (e.g., "Peggy Duncan").
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MY-Tip
Help for your organization, time management, and other challenges is right here.
Let me know how I can help you too.
Cures for email addiction
by
Peggy Duncan
I love email, and I'm tired of it getting a bum rap. I don't
want to be away from it, but I can walk away when I need to. If
you’re hooked on email and find yourself checking it even when
you’re working on something important and need to stay focused, it's
time to break the habit.
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Clean out all
that mess! Stop keeping junk in the Inbox that you will never need
again.
Take the computer
offline or
shut it down
if you don't need it to work.
Make the default
view in Outlook the Calendar (or Tasks).
Turn off the option
of automatically checking for incoming messages.
Deactivate the new
message alert (the ding).
Cancel the New Mail Desktop
Alert.
Make it
inconvenient to open Outlook. Remove Outlook from the System Tray
(to the right of the Start button).
Work on one
computer and use another one for email. -
Leave the BlackBerry
at work or in the car, or box it up and ship it to yourself with
3-5 day ground delivery.
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Find something else
to do and commit to it.
Concentrate
on breaking the habit by retracing your steps to get back to what
you were doing before you checked email.
Establish a routine
for checking that works for you, but one that also suits your boss
and peers.
Start now and do everything you need to to break the hold email has
on you. If you do nothing else, clean out all that mess in your
Inbox. You'll begin to feel more in control, more on top of things,
and the urge to constantly check email will begin to subside. If it
doesn't, call Dr. Phil.
Click
here to read the full
article with step-by-step computer instructions.
_______
Peggy Duncan is a personal productivity
expert. For more free tips, visit her Website at
www.PeggyDuncan.com.
Do you have an
article for COPE?
Click here
to read our Writers Guidelines.
We
enjoyed today’s time with you immensely. You have given us so much
information to help manage our time and emails. It was a great
benefit...we absolutely loved it.
Kettering Medical Center
EVENTS
& NEWS
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 Training
PowerPoint All the Way
Computer Magic! Tips and Tricks
Manage Time with Outlook
Find Time to Lead
Get Organized at Work
Unclutter Your Mind
See
Peggy's Website
for Dates and Details.
FREE to Meeting
Planners, HR/Training Executives
 Visit
Peggy's Website for information about joining her
LIVE
on the Web!
TeleCoaching Now Available.
Want to work with Peggy one on one? She will coach you to a new life!
Click here for details.
Media Mentions
US Postal Service's
Small Business Impact
(PDF) magazine,
April on time management.
My Blog
Coming Soon -
Black Enterprise magazine, computer
tips and strategies.
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