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MISSION
To provide busy, worn-out, stressed-out people with information they can
use to get
things done.
CLICK!-Tip
Find out where your Favorites are saved on your computer
To find where your Favorites are stored:
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Double-click My Computer, double-click the C:
Drive, double-click Documents and Settings.
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Double-click on your username folder.
You should see your Favorites folder. Back this up.
Find
your Outlook.pst file so
you can back it up
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From inside Outlook, click the File menu, Data File Menu.
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Select Personal Folders, Open Folder.
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Right-click on the Outlook.pst file and Send To
desired location (this file could be huge because it's everything in
Outlook (mine is over 200 MB. Right-click file, click Properties to find
out).
WORD CHOICE-Tip Barbara McNichol
www.barbaramcnichol.com
Appear, seem
– Use “appear” when it means to come forth and “seem” to indicate what
someone probably looks like or feels like.
“Whenever that
singer appears on stage, she seems happy.”
 The
only word I can say at this moment is WOW! This speaker just fulfilled my
ROI for being here [PEC 2007]. She saved me hours of work and agony.
Phenomenal speaker – well organized, easy
to follow, funny.
Best speaker
ever!!!
From MPI PEC-NA Evaluation
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How Long Should
I Keep It?
Click Here
to learn how long
you should keep certain files
and papers.
Then PURGE!
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Turn Text on a
Page Into Digital Contacts. |
The first time I selected text on
a page and hit my hotkey, I couldn't believe it when
anagram(TM) turned that text into a
Contact in Outlook. You will use
this technology every day to turn text on
an electronic page into a digital contact (or calendar item, task, or
note).
Download a free trial
today!
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MY BLOG
 We
enjoyed today’s time with
you immensely [Outlook
eSeminar]. You have given us so much
information to help manage our time and emails.
It was a great
benefit...we
absolutely loved it.
Kettering Medical Center |
TECH-Tip
Which files should you back
up?
by
Peggy Duncan
If you're responsible for recovering data in the event of a disaster,
make a plan.
In addition to having the means to back up your data (external hard
drive, flash drive, online vaults), you should also have a plan for
knowing what to back up and when.
The files below are all automatically backed up to my online vault every
time they change. I use
Carbonite for peace of mind.
I am especially keen about how Carbonite keeps my files organized the same
way they are on my computer. (As an additional precaution, files are also
backed up to my external hard drive every day.)
Here is what I back up.
My Documents Folder: My two main business
folders are subcategorized into broad categories, then separated into
smaller subcategories. Keeping like subjects together makes it easier to
back up everything (and to find anything I need later).
Outlook Files: You can
back up Outlook to include your contacts, emails, calendar, tasks. The
path to my Outlook files is at C:\Documents and Settings\Peggy
Duncan\Local Settings\Application Data\Microsoft\Outlook). You'll want to
back up the Outlook.pst file.) You'll also want to
back up your signatures and rules if you've set them up.
Templates: If you create any templates (with the .dot, .xlt,
.ppt extensions), they're automatically saved outside of the My Documents
structure (mine are at C:\Documents and Settings\Peggy Duncan\Application
Data\Microsoft\Templates). I added this location to my Favorites so it
would be easy to remember.
To find out where your templates are stored, in Word, click the
Tools menu, Options, File Locations
tab. Double-click the location that reads User Templates.
I
just heard you in San Jose - you are
amazing -
I wish you would have talked all
week.
Nova Simpson
Kaiser Permanente
Downloaded Programs: These are
miscellaneous applications I've either purchased or downloaded for free. I
don't have the CD. Instead of saving these in the same folder as the
Programs folder, I put them in a separate folder called My Downloaded
Programs.
QuickBooks: All of my bookkeeping information is backed
up every day.
Favorites. I've bookmarked some great sites and don't
want to lose the easy access.
Pictures. Pictures I use on my Website are safe on the
Web server. All others are saved in the My Pictures folder which is
automatically backed up every day.
Special Projects. I'm working on my family tree with the
software Family Tree Maker. Wouldn't want all that work to get lost.
Simplify your life, and make data recovery one less thing you have to
worry about. If you don't think you have time to deal with this now, how
will you find time to recover later?
_______
Peggy Duncan is a personal productivity
expert. For more free tips, visit her Website at
www.PeggyDuncan.com.
DOWNLOAD TEMPLATES TO GET
YOU ORGANIZED!
Click Here
|
Office Makeover
Peggy gets Anna Scott
organized!
Click
here for Before and After
Need Help Getting Organized? Check Out
Our
Filing System in a Box. We'll
create your filing system and ship to you ready to use!
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Did
you know
that you can use shower caps to
cover melons in the frig. My mom does, and I do too.
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MY-Tip
Help for your organization, time management, and other challenges is right here.
Let me know how I can help you too.
Is the BlackBerry making
you lose your mind?
by
Peggy Duncan
I know you love your BlackBerry, and I know
you think you're getting so much more done. You are so wrong that
it's just pitiful.
I knew people were losing their minds when I
saw an organist at a funeral playing with one hand while he was
thumbing with the next. And I was livid when, at a recent
conference, someone who was asking me for help stopped in the middle
of my explanation, held up his finger (to indicate "stop, I need to
get this"), and answered the phone while I was standing
there...mid-sentence. I walked off.
You are not 911 or 4th tier tech support. You
do not have to be available every time something dings or buzzes.
You're constantly interrupting yourself from important work, and
you're not taking time to think!
Doing email on the fly without thinking it
through. It's so frustrating when I send someone a reasonable, well-written email message,
only to receive a thumbed response that's nowhere near addressing my
requests. It's such a waste of my time having to send another email
saying "What about the other two questions I asked?"
This is business, and email often requires more than a yes or no answer.
Sleeping with the BlackBerry under your
pillow and answering emails 24/7. This is just ridiculous. If
you are so addicted to email that you're doing this, box the darn
thing up and ship it to yourself, 3-day ground delivery. Life will
go on.
Thumbing when you should be thinking.
Knowledge work requires a clear mind so you can think. Focus on what
you're doing so you can do your best work. Then move on to something
else. Schedule time to manage email.
Thumbing when you should be listening.
Time spent in meetings is a bigger waste because no one's
listening. And how does your family feel when one eye is on that thing in your hand?
Having lunch with someone? Leave it in the car.
Revisiting messages you've already seen or
half responded to. The Inbox is even more bloated because you'll
look at the message, send a quick, useless response, and that's about all you
can do with it.
Are you only responding to email or are you providing solid
answers?
On the contrary, if you're in front of your computer (or use a
Pocket PC) you can manage email, handle things as they come in,
delegate responsibly, send people what they're asking for, drag from
the Inbox to the Calendar or Tasks, etc.
You can do email on the BlackBerry, but you can't
manage it.
Are emails flying back and forth with scripted
notes, or are you handling your business?
_______
Peggy Duncan is a personal productivity
expert. For more free tips, visit her Website at
www.PeggyDuncan.com.
Do you have an
article for COPE?
Click here
to read our Writers Guidelines.
EVENTS
& NEWS
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 Training
PowerPoint All the Way
Computer Magic! Tips and Tricks
Manage Time with Outlook
Find Time to Lead
Get Organized at Work
Unclutter Your Mind
See
Peggy's Website
for Dates and Details.
FREE to Meeting
Planners, HR/Training Executives
 Visit
Peggy's Website for information about joining her
LIVE
on the Web!
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Order any of my books right here on this Website.
Special Combo Price Limited
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Media Mentions
Black Enterprise Magazine, August issue, on email
etiquette.
Wall Street Journal Sunday Supplement and MarketWatch.com - August ...More
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